Compliance manager · clubs, nonprofits & teams
Everyone counted.
Everyone cleared.
Countoff tracks the checks, certificates and clearances behind your volunteers and staff — who's current, who's about to lapse, who can't be rostered — and chases the renewals so you don't have to. Audits stop being archaeology.
What it does
The spreadsheet retires. The chasing stops.
Traffic-light truth
Every person is Compliant, Action needed, or Non-compliant — computed from your own requirement rules, never hand-maintained. One score for the whole organisation.
Renewals chase themselves
Countoff emails people at 90, 60, 30 and 7 days before expiry — once per threshold, never twice. Coordinators get a morning report; one click emails everyone on a list.
Documents where they belong
Certificates and clearances attach to the exact record they prove, served privately to your organisation only. Renewals keep the old record — history included.
Board-ready in one click
A formatted PDF compliance register, a printable person-by-requirement matrix, and Excel or CSV exports of everything — for boards, insurers and auditors.
An audit trail that answers
Who changed what, when — every record change, upload and setting edit, in plain sentences. Exemptions carry a written reason.
Running in five minutes
Add requirements from the template library, import your people from CSV or Excel (with a bulk-update mode), and the first report is ready the same afternoon.
Built for Australian organisations
Your obligations, pre-loaded.
Thirty-plus requirement templates with sensible validity periods — add a category in one click, tweak the rules to your state's.
How it works
Three steps, then it runs itself.
Load your requirements
Pick from the template library or define your own — what expires, how often, who it applies to, whether a document is required.
Bring in your people
Import the spreadsheet you already have. Role tags decide who needs what; the traffic lights appear immediately.
Countoff keeps count
Automatic reminders go out before anything lapses, coordinators get scheduled reports, and the register is always one click away.
A closer look
Records with receipts.
Pricing
One price. Everyone counted.
No per-seat maths, no surprise upgrade walls. Add every volunteer, coach and staff member you have — the price doesn't move.
Everything, for one flat price.
Billed monthly · cancel anytime
Start 14-day trial- Unlimited people & requirements
- Unlimited admins
- Automatic reminders & weekly digests
- Document vault with expiry tracking
- Board-ready PDF register, matrix & Excel/CSV
- Email support
For leagues, federations & councils rolling out to member clubs.
Volume across many orgs
Talk to us- Everything in Countoff, per member org
- Central oversight across all clubs
- Multi-org rollout & onboarding
- Consolidated reporting
- Priority support
Data sovereignty
Your data stays yours — and stays here.
- Hosted on secure Australian servers — child-safety records never leave the country
- Nothing to install, patch or back up — we run it, you just log in
- Automatic encrypted backups on a schedule, so nothing is ever lost
- Every organisation's data is isolated; documents are never served from a public link
- No per-seat metering — invite every coordinator who needs eyes on compliance